Who are we

We are Suffolk Parent Carer Forum residing at Brightspace, 160 Hadleigh Road, Ipswich, Suffolk, IP2 0HH, 01473 760993, suffolkparentcarerforum@gmail.com

The Privacy Notice

This notice sets out the broad information for Suffolk Parent Carer Forum as a whole. Some services have their own notices that provide more detail and these can all be found on their respective websites.

Suffolk Parent Carer Forum is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Suffolk Parent Carer Forum may change this policy from time to time by updating this page. When any changes are made to this policy we will notify you via email. This policy is effective from 01/05/2018.

“We” is defined as Suffolk Parent Carer Forum throughout this policy.

“Partners” are defined as all Suffolk Parent Carer Forum staff and our subsidiaries listed above in the “Who We Are” section.

Data We Collect

Registration/Orders

On registration to become a member of Suffolk Parent Carer Forum or a user of Suffolk Parent Carer Forum services, depending whether you are an individual or organisation, we will collect various information to allow us to setup your membership or to deliver the other services you have requested. We will only collect the information we require to deliver the service you have requested.

This data includes all your contact information such as name, address, telephone number, email address etc plus any newsletter receiving preferences (if you are becoming a Suffolk Parent Carer Forum member). Specific information relating to the exact types of data we collect will be detailed on our membership signup form or on other service request forms (such as training forms, event registration forms etc) and can be found online in the appropriate section on the website.

Service Use

We log usage data when you visit our website via Google Analytics. Google Analytics is an application that allows us to track how many times you visit the site, where you go when you are on our site and where you leave our site. It also tracks technical information like what Internet Browsers you use and what device you are using to visit our site.

Cookies

As further described in our Cookie Policy, we use cookies to recognise you and/or your device(s) on, off and across different Services and devices. We also allow some others to use cookies as described in our Cookie Policy. You can control cookies through your browser settings and other tools.

Device and Location

When you visit or leave our Services (including our plugins or cookies or similar technology on the sites of others), we receive the URL of both the site you came from and the one you go to next. We also get information about your IP address, proxy server, operating system, web browser and add-ons, device identifier and features, and/or ISP or your mobile carrier.

How We Use Your Data

Communications

We may contact you via email, telephone and post, we will send you messages about the availability of our Services, security, or other service-related issues. We also send messages about how to use the Services, network updates, reminders, and promotional messages from us and our partners. You may change your communication preferences at any time by contacting us or by visiting one of our emails and using the unsubscribe or change my preferences function at any time.

Support

We use the data (which can include your communications) to investigate, respond to and resolve complaints and Service issues (e.g., bugs).

Security

We use your data (including your communications) if we think it’s necessary for security purposes or to investigate possible fraud or other violations of our Terms and Conditions or this Privacy Policy and/or attempts to harm our Members or Visitors.

Service Development

We use data collected from Google Analytics for the further development of our Services in order to provide you and others with a better, more intuitive and personalised experience, drive membership growth and engagement of our Services.

Sensitive Personal Data

In certain circumstances we may be required to collect and hold sensitive personal data relating to a individual’s physical or mental health to enable us to meet contractual requirements.

We may collect sensitive personal data relating to individual’s age, ethnicity, employment status, ability status and gender for the above reasons.

How We Share Information

Third Parties 

We do not disclose your data or information to any third parties, other than the suppliers who we work with to provide you the services you are requesting access to or that enable Suffolk Parent Carer Forum to operate on a daily basis. They will have access to your information as reasonably necessary to perform these tasks on our behalf and are obligated not to disclose or use it for other purposes.

Related Services

We will share your information with other employees within Suffolk Parent Carer Forum to process any payment information, develop the service and to provide the service on a day to day basis. We may also share it within Suffolk Parent Carer Forum’s subsidiary companies (as detailed at the top of this policy) for marketing purposes.

Legal Disclosures

It is possible that we will need to disclose information about you when required by law.

Rights to Access and Control Your Data

Data Retention

We retain your personal data while your account is in existence or as needed to provide you Services. We only keep information for as long as it is needed. This will be based on either a contractual or legal requirement (where a law says we have to keep information for a specific period of time) or accepted business practice. This is set out in our retention schedule.

Rights to Access and Control Your Personal Data

For personal data that we have about you:

Delete Data: You can ask us to erase or delete all or some of your personal data (e.g., if it is no longer necessary to provide Services to you).

Change or Correct Data: You can ask us to change, update or fix your data in certain cases, particularly if it’s inaccurate.

Object to, or Limit or Restrict, Use of Data: You can ask us to stop using all or some of your personal data (e.g., if we have no legal right to keep using it) or to limit our use of it (e.g., if your personal data is inaccurate or unlawfully held).

Right to Access and/or Take Your Data: You can ask us for a copy of your personal data and can ask for a copy of personal data you provided in machine readable form.

If you want to remove yourself from our mailing list which will stop ALL communications from Suffolk Parent Carer Forum

then from one of our emails, simply click on the “Unsubscribe” link at the bottom and follow any on screen instructions. Alternatively you can also contact us via email at suffolkparentcarerforum@gmail.com or by telephone on 01473 760993 and we will process your request for changes, deletions or requests of data within 1 calendar month.

How we protect your data

We implement security safeguards designed to protect your data, such as HTTPS on our websites, hardware and software firewalls, username and password based permission systems as well as a variety of physical security methods on buildings that host your data. We regularly monitor our systems for possible vulnerabilities and attacks. More information on specific measures enforced can be seen below.

Who can you contact if you wish to make a complaint?

In the event that you wish to make a complaint about how your personal data is processed by Suffolk Parent Carer Forum (or the third parties we work with), or how your complaint has been handled, you have the right to lodge a complaint directly with Gateway Qualifications’ data protection representative.

The details for each of these are:

Suffolk Parent Carer Forum

Brightspace

160 Hadleigh Road

Ipswich

IP2 0HH

suffolkparentcarerforum@gmail.com

01473 760993

The supervisory authority in the UK is the Information Commissioner’s Office (ICO) and guidance on how to contact them is available online at https://ico.org.uk/concerns/. Alternatively, they can be contacted as follows:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Fax: 01625 524 510